⚡ AI systems that work as hard as you do

Let AI handle the repetitive work so you can run the business.

In Excelsis AI Systems designs simple, reliable workflows that draft replies, organize information, and keep your communication consistent—without adding another complicated tool to your day.

20–30 minutes. We’ll identify 2–3 realistic AI automations you could use right away.

A quick snapshot of what clients usually see after their first few automations.

Owner time saved

5–10 hrs / week

Faster responses

30–50% faster

Consistent follow-up

More touchpoints

Systems added

2–3 to start

We plug into tools you already use (email, calendars, docs, forms) so your team doesn’t have to learn a new platform.

Problems we solve

Where AI usually makes the biggest difference.

Most clients come to us because they’re doing too much of the same manual work over and over.

⏱️

Overflowing inboxes. You’re replying to the same customer questions, proposals, and follow-ups every week.

📣

Inconsistent marketing. Some weeks you’re everywhere, other weeks nothing goes out because there’s no time to write.

🧩

Scattered information. Important docs and answers live in email threads, people’s heads, and old chat logs.

🚪

Slow onboarding. New team members ask the same questions because there’s no simple place to get started.

Our approach is simple.

We look at how your business already runs, then add a small number of AI workflows that:

Draft replies and messages so you’re editing, not starting from scratch
Keep important info easy to find for you and your team
Are simple enough that people actually use them

Services

Ways we can help right now.

Start small with a focused project, or combine services into a larger engagement.

AI Quickstart Audit

A one-time session to map where AI can save the most time in your business.

60–90 minute call
Review of your tools & workflows
3–5 clear automation ideas

Implementation Sprint

Optional add-ons (à la carte)

Add these on top of any project when you’re ready.

Content engine

A simple content system that turns your offers and FAQs into ongoing posts and emails.

Support assistant

AI-assisted replies for common support questions, ready for you or your team to approve.

Onboarding hub

A lightweight knowledge base with checklists and guides tailored to how you actually work.

Examples

A few ways we use AI for small teams.

Every business is different, but these patterns show up again and again.

Inbox assistant

AI drafts replies to common questions and flags the messages that really need your time.

Typical tools: Gmail/Outlook + AI + light automation

Content helper

A simple plan for social and email so you’re never staring at a blank screen on Monday morning.

Typical tools: Docs/Notion + AI templates

Onboarding hub

A single place where new teammates can find answers, checklists, and how-to guides.

Typical tools: Notion/Sheets + simple AI lookups

Custom app development

Apps designed to fit how your business really works.

When you outgrow spreadsheets and ad-hoc tools, we can help design and build lightweight custom apps that keep your operations clean and your data in one place.

Product & workflow fit

We start with your process, not the code. Together we map the jobs your app needs to do—then design only the features that support those jobs.

Discovery and requirements mapping
Wireframes and user flows
Technical planning and platform choices

Build & launch

We build in modern native and cross-platform stacks, with an eye toward maintainability and clear handoff.

iOS, Android, and web experiences
API integration and data sync
Launch support and basic analytics

Use Case: Attacca

Attacca is an AI-powered mobile app designed for freelancers to stay on top of invoices, payments, and tax documentation—without needing a full accounting team.

Stay on top of invoices

Track who owes you what, when payments are due, and which clients consistently pay on time.

Clean payment history

Keep a simple, unified view of incoming payments across projects and clients.

Tax-ready documentation

Organize the numbers you and your accountant actually need when tax season shows up.

Packages & pricing

Straightforward pricing, scoped to your reality.

Exact pricing depends on complexity and volume. These ranges give you a clear starting point.

Quickstart Audit

Best if you’re curious about where to start and want a focused plan.

$299–$450 one-time

Implementation Sprint

In Excelsis AI Systems is a small, hands-on studio.

You’re not dealing with a big agency or a generic template. You work directly with the people designing your systems.

We focus on one thing: helping small teams use AI in a way that feels calm, predictable, and actually helpful. No buzzwords, no complicated dashboards—just simple systems that save time.

Most of the work happens in the tools you already use today. We stay close, adjust as you learn what works, and make sure your team feels comfortable with every new workflow.

Jorge Tapia – Founder

Jorge is a software engineer and systems designer with nearly 20 years of experience building apps and tools for Bank of America, Fitbod, Walt Disney, and other leading brands. In Excelsis AI Systems applies that engineering mindset to a simple goal: giving small business owners their time back with practical AI.

Contact

Tell us what you’d love to get off your plate.

A few sentences about your business, tools, and bottlenecks is enough for an initial recommendation.

Send a message